Minutes


WPC AGM Minutes 20th May 2015

posted 16 Jun 2015, 09:55 by Lisa Gray   [ updated 16 Jun 2015, 09:58 ]

(Draft minutes subject to confirmation)
Minutes of the Annual General Meeting of Withington Parish Council held on Wednesday May 20th 2015 at 7.30pm in the Parish Room.

Present: Councillors Lesley Stone (Chair), Alan Williams, Phil Heath, Martin Timmis, Helen Thomas, Tom Taylor (Clerk). Mathew Mead from Shropshire Council, and 15 members of the public

01/2015: Cllr. Stone welcomed everyone to the meeting

02/2015: Election of Chairman:
Councillor Phil Heath was proposed by Cllr.Timmis, seconded by Cllr.Thomas. Councillor Stone was proposed by herself, and seconded by Cllr. Williams. On a vote, Cllr Heath was elected by 3 votes to 2.
He took the chair, and signed the declaration of acceptance of office.

03/2015: Apologies:
Shropshire Councillor John Everall. Mrs. Shirley Davies. Jenny and Tony Newby. Mr Jonathan Walton of Bowbrook Archers.

04/2015: Declaration of interests:
There were no declarations of interests.

05/2015: Election of Vice Chair:
Cllr. Martin Timmis was elected unopposed.

06/2015: Election of Treasurer:
Cllr. Alan Williams was elected unopposed as Responsible Financial Officer.

07/2015: Approval of the Minutes of the AGM of May 7th 2014:
Resolved:
To accept these as a correct
They were then signed by the Chairman.

08/2015: Financial Officer's Report:
The accounts for 2014-2015 have passed the internal audit, and the Annual Return was signed by the Chairman and the Clerk.
The balance on the loan from Shropshire Council for the Village Green purchase has now reduced to £34,000.

WITHINGTON PARISH COUNCIL












FINANCIAL STATEMENT












As at 20th May, 2015












Parish Council/P3


Village Green

 




 


 




 

Brought Forward from 31/03/2015

£1,189.98


Brought Forward from 31/03/2015

£2,760.34

 




 


 




 

Receipts




£5,275.00


Receipts




£237.71

 

Precept


£5,275.00

 


 

Friends of the Green

£177.50

 

 




 


 

Wayleave Payment

£60.21

 

 




 


 




 

 




 


 




 

Payments Approved - 31/03/15


£177.06


Payments Approved - 31/03/2015

£59.93

 

Room Hire (01/04)

£12.00

 


 

R. Lucas (Mower parts)

£59.93

 

 

SALC


£129.06

 


 




 

 

CPRE


£36.00

 


 




 

 




 


 




 

 




 


 




 

 




 


 




 

Payments made since 31/03/2015 for approval


Payments made since 31/03/2015 for approval

 

Insurance


£243.80

 


 

None


£0.00

 












 

Loan - Principle & Interest

£3,890.00

 


 




 

 




 


 




 

 




 


 




 

 




 


 




 

Balance Carried Forward to 20/05/2015

£2,154.12


Balance Carried Forward to 20/05/15

£2,938.12

 




 


 




 

Payments for approval - 20/05/2015

 


Payments for approval - 20/05/2015

 

 

Room Hire (23/04, 27/04, 20/05)

£36.00

 


 

None


0.00

 

 

T. Taylor (Clerk's Salary)

£170.00

 


 




 

 

HMRC


£42.50

 


 




 

 




 


 




 

Authorisation to pay the following if within budget amount: 


Authorisation to pay the following if within budget amount: 

 

CPRE Membership


 


 

Lawn Mower Insurance

 

 

 

 

 

 


 

 

 

 

 



Approval was given for all the above payments.

09/2015: Appointment of Representative to the Local Joint Committee:
Resolved: To appoint Cllr. Martin Timmis as representative to the LJC. He is unavailable for the next meeting on 10th June, Cllr. Thomas will attend in his stead.

10/2015: Reports on Parish Plan:
Church:  The Church has continued to be used for weekly services and during the year we also had baptisms, a wedding, a funeral and a memorial service. The Rev. David Chantrey and other clergy have led services with some delegation to members of the PCC. 
Probably the highlight of the year was the Flower festival and Songs of Praise held at the end of August. This was a huge success, made possible only by the involvement of so many villagers. The usual Summer Fete, Bonfire and fireworks and Christmas Bazaar were organised by the PCC but with the support of many others they were enjoyable community events as well as successful fundraisers. In order to keep the church door open we need a monthly income of approx. £700 so all support is greatly appreciated.
Last Spring the path to the Church was upgraded which has meant greater access for parents with pushchairs, wheelchair users (and also those on crutches.) Upkeep of the Church building is an on-going issue. The cross on the porch was blown down and smashed in the gales in January and a new one is now being made.  Part of the wooden flooring in the nave has been affected by wet rot and woodworm and is currently being replaced.
Finally the scarecrow weekend was a great success and really shows how the church and community work together in the village.
Many thanks to everyone who took part in this and any other aspects of the church’s life during the year. 

Parish Room: There has been General maintenance on grounds, cleaning front and putting down weed suppressant membrane & stones. It is planned  to upgrade kitchen this summer. Income has increased by regular tai chi class. There has been good support for ‘Flicks in the Sticks’ and other events. The 100 club has a few numbers available - cost £1 a month and this helps pay for general running costs and improvements.
Hare and Hounds: The Pub is now a Free House, owned by Dave Buswell and his Brother.Planning approval has been received for conversion of the cottage into a holiday let. The garden has been fenced off, and the car park improved, and more is being done. Food is served on Friday evening and Sunday lunchtime, and is going well. The guest ales have improved, and new residents are using the Pub.

Footpaths: Not much to report; we`ve carried out repairs to 6 stiles and are continuing to clear vegetation. I shall be doing a walk round the footpaths when I have time to see what needs clearing as the warm and wet weather has suddenly started to make everything grow.  
Canal: The annual Norbury Festival was held, but the weather was not kind. All are invited to visit Wappenshall on the third Saturday of the month between 10am  and 4pm. The Trust is struggling to get matched funding – needs £370,000. The Trust received a gold award from the Mayor of Shrewsbury for its contribution to the environment.
Village Green: The green continues to be well used by residents for exercising their dogs which is to be encouraged as long as people remember to pick up any dog mess afterwards as this is a legal requirement. The youth club continue to use the green for football on a Wednesday evening. Events held on the green

Page two
throughout the year include - Bonfire night, Carol singing around the Christmas tree, Village fete, Toni & Rob Guest’s after wedding party, Church Spring lunch, Use of the Green as a car park for various events.
A number of working parties were held throughout the year with the primary focus on clearing the path and tidying the bonfire patch. Volunteers welcome for future working parties which will focus on -Tidying up the “wet area”, renovation of the path, repair/maintenance of benches
Planned activities include - Village fete on Saturday 13th June, Rounders match- date TBC, Shrewsbury Rugby Club under 10’s touch rugby match 7 BBQ – date TBC
The Village “time capsule” has now been assembled and rather than bury it on the Village green as originally planned it has been secreted away in the Church with instructions for it not to be opened until 2065.
Whilst the repayment of the loans taken out to buy the Village Green is covered by the precept that all parishioners pay, the ongoing maintenance costs are not and we rely on charitable donations for this. To date we have 13 regular donors and would encourage other residents to join the “Friends of the Village Green” and donate a small monthly sum preferably by standing order – forms available from Alan Williams or Phil Heath.
Archery: Bowbrook Archers are continuing to thrive. Club membership has stabilised at about 150. As with many sports clubs, we rarely see about 50% of our members – although some of these make use of the field other than on regular club nights. Bowbrook cater for all standards of archery. Among our numbers we have a double gold medallist Paralympian and one of our juniors has been selected for the National archery academy – ie one of the top 50 in England. The age of members ranges from 9 to 86 – all are welcome. We shoot at ranges between 10yards and 180yards.
Last year we informed the village that we were hoping to improve our facilities at the field by building a new clubhouse complete with indoor 20yard range. This is still our intention but as yet we have not been successful with our funding application so there is unlikely to be any further progress in the next 12 months. Activity at the field over the winter is low and this situation will stand for several years to come. Activity over the summer is regular with small groups meeting from time to time and larger club sessions on 2 or 3 evenings a week.
We do regularly ask our members to drive courteously to and from our field and also encourage them to arrive via the Rodington Heath route – many do this. We are always keen to strengthen our links with the village of Withington and would happily consider another Village open evening – we are not sure whether this initiative should come from the Village or from Bowbrook. You will of course see us assisting at the Village fete again this year. If any people from the village are interested in finding out more about the sport of Archery, do visit our field on a Tuesday or a Thursday evening where you will be warmly welcomed.

11/2015  Neighbourhood Watch:
 The recent newsletter is excellent, and its contents commended. The monthly reports from PC Harte remind us that crime is low. Road traffic incidents and collisions have dropped in the last month, however people are urged to slow down and take care. The main issue across the area is fear of theft, from vehicles or outbuildings, and this will remain a priority. There is concern about forest fires, and there will be regular attendance of a PCSO at Haughmond Hill picnic site. People are requested to report all suspicious persons.
 
12/2015 The date for the 2016 Parish AGM is Wednesday 11th May.

13/2015 The next Parish Council meetings are to be held on Wednesday 8th July, 2nd September, and 11th November 2015 at 7.30 p.m. in the Parish Room.


…….………………………………………Minutes confirmed as correct 11th May 2016
Chairman

WPC Minutes 12th March 2014

posted 11 Apr 2014, 09:37 by Lisa Gray

(Draft Minutes subject to confirmation)

Withington Parish Council

            Minutes


           Meeting  held on Wednesday 12th March 2014  at 7.30 pm in the Parish Room.


Present: Councillors Lesley Stone (Chairman), Alan Williams, and Phil Heath. Tom Taylor (Parish Clerk). Mathew Mead from Shropshire Council, Ben Walker from Connecting Shropshire and 12 members of the public.


85/2013: Welcome:

Cllr. Stone welcomed everyone, particularly Ben Walker from Connecting Shropshire, and Mathew Mead


86/2013: Apologies:

Cllrs Helen Thomas and Martin Timmis. Shropshire Cllr. John Everall. Bernie Jones.


87/2013: Public Forum:

Ben Walker showed a video about broadband, and gave an update on the new provision for the village.The new cabinet which will receive the fibre-optic cable is already installed at the west end of the village. The existing copper wires will then be used to connect to each house.
We are in Phase 1, and should have a connection before the end of June 2014. Each household will be informed by postcard when it is enabled. Anyone within 1.2 km of the cabinet in the village, should get speeds of at least 24 megabits/sec. The fibre-optic cable will come direct from the Shrewsbury exchange, and it will be necessary to make the changeover with your internet service provider. This may mean a new contract, but there may be more providers available.

The situation on our sewer is that the new pipe was installed, but has not yet been connected.

The new control panel needed to control the pumps to stop them over pressurising the main is being built but the contractors are waiting for 2 pieces of control equipment that the pump supplier is yet to supply. The original commissioning date for the 31st March therefore may not be met. The rising main did burst last Thursday and was repaired the next day. 


88/2013: Declaration of Interest:

None.


89/2013: Approval of the Minutes of 9th January 2014:

Resolved: To accept these as a correct record. They were signed by the Chairman.


90/2013: Finance:

Payments were approved for the hire of hall, membership of CPRE, SALC, Clerk’s salary and tax.

The appointment of Karen Douglass as internal auditor was approved.



WITHINGTON PARISH COUNCIL











FINANCIAL STATEMENT












12th March, 2014












Parish Council/P3/Jubilee


Village Green

 




 


 




 

Brought Forward from 08/01/2014


£1,704.13


Brought Forward from 08/01/2014


£1,772.07

 




 


 




 

Receipts




£0.14


Receipts




£121.26

 

Interest


£0.14

 


 

Friends of the Green

£75.50

 

 




 


 

Interest


£0.10

 

 




 


 

Gift Aid


£45.66

 

 




 


 




 

 




 


 




 

Payments Approved - 08/01/2014


£22.00


Payments Approved - 08/01/2014


£115.20

 

Room Hire (08/01)

£12.00

 


 

A. Williams - Small Lotteries Licence

£20.00

 

 



£10.00

 


 

J. O.Nicklin & Sons

£95.20

 

 




 


 




 

 




 


 




 

Payments made since 08/01/2014 for approval

 


Payments made since 08/01/2014 for approval

 

 

None



 


 

None



 

 




 


 




 

 




 


 




 

Balance Carried Forward to 12/03/2014

£1,682.27


Balance Carried Forward to 12/03/2014

£1,778.13

 




 


 




 

Payments approved - 12/03/2014


 


Payments approved - 12/03/2014


 

 

Room Hire (12./03)


£12.00


 

None



 

 

Clerk's Salary


£148.20


 




 

 

HMRC



£37.05


 




 

 

SALC - Planning Seminar


£10.00


 




 

 

CPRE Membership


£29.00


 




 

 




 


 




 

Authorisation to pay the following if within budget amount: 


Authorisation to pay the following if within budget amount: 

 

None



 


 

Hedge Cutting


 

 

 

 

 

 


 

 

 

 

 


91/2013:Planning:

The Chairman reported that Sundorne Estate had an exhibition showing proposed developments. 28 houses, some affordable, are now being built, which Upton Magna seems happy with. She brought up the issue of sewerage, about which UM also has concerns. There was no information about longer term plans.

Allscott Sugar Factory site: Proposals have gone to the planning dept. at Telford and Wrekin Council for 470 houses, business hub, primary school, sports facilities, etc. The only money for road improvements is for traffic calming through the site. Cllr. Stone has been in touch with Rodington and Wrockwardine Parish Councils. A response was required. Wrockwardine is seeking a referral to the Minister. There is also concern about housing proposed for the west end of Wellington. It was agreed to write to T&W Council expressing objections on Environmental, Social, Economic and Sustainability grounds, and requesting public consultation.


92/2013: Road Issues:

Shropshire Council’s preferred route for HGVs heading for CJ Wildbird foods that leave the Shrewsbury bypass at Sundorne, is to direct them through Uffington to Berwick Wharf. However any signage will depend on finance. CJs are to be asked if they can put up signs, particularly at the bottom of Sandy Lane.


93/2013: Emergency Plan:

This was deferred.


94/2013: Dogs:

The Dog Warden has put up new signs, and is expected to put up some more. She is to be asked if she has any leaflets that can be delivered around the village. The Council agreed its intention to prosecute offenders.


Page two


95/2013: Local Joint Committee:

Tomorrow’s will be the last where funding is available for distribution. Hoping for funds for Church path. Future intentions awaited.


96/2013: Village Green Committee:

The grass has had its first cut. Committee meeting on 24th March to discuss working parties etc. 

Ideas sought for events.


97/2013: Neighbourhood Watch:

Nothing to report. Bernie Jones has decided to stand down as co-ordinator, due to pressure of other commitments. The Parish Council would like to appoint a replacement, and a volunteer is wanted. Bernie will give advice on the role (not onerous)


98/2013: Correspondence: 

Already covered.


99/2013: Reports on Meetings:

Already covered.


100/2013: Forthcoming Meetings:

The LJC and Emergency Planning meeting are tomorrow.


101/2013: Dates of next Parish Council meetings:

7th May at 7.00pm (AVM and AGM), 9th July, 17th September, 26th November


Minutes Confirmed as correct


...................................................

Chairman

9th July 2014


WPC Minutes 9th January 2013

posted 20 Jan 2013, 08:07 by Thomas Taylor

    (Draft minutes subject to confirmation)

Withington Parish Council

                       Minutes

 

                Meeting  held on Wednesday 9th January 2013 at 7.30 pm in the Parish Room.

 

Present: Councillors Lesley Stone (Chairman), Shirley Davies, Alan Williams and Phil Heath. Tom Taylor (Parish Clerk). Gill Porter (Shropshire RCC) and 7 members of the public.

 

66/2012: Welcome:

Cllr. Stone welcomed everyone.

 

67/2012: Apologies:

Cllr. Ron Lucas, Shrops. Cllr. John Everall, Mathew Mead.

 

68/2012:  Parish Plan:

Gill Porter, Community and Rural Development Co-ordinator for Shropshire RCC (formerly Community Council of Shropshire), talked about the renewal of the Parish Plan. Much of the process is as before; what is new is Localism, which includes the Community right to bid for assets, and neighbourhood plans. The plan can cover items such as roads, communications, services, dogfouling, and funding.

The Plan becomes part of the Shrewsbury ‘Place Plan’, which helps to prioritise issues.

Funding for doing the plan can come from Shropshire Council - £100 to ‘kick-start’ and up to £1000 to produce. Some matched funding is required, but work in kind can be included. The RCC has a ‘Tool-kit’ and can offer help.

It was agreed to set up a steering group, and to invite members of the community to have their say. A newsletter will be produced soon with further information

 

69/2012: Public Forum:

Bernie Jones commented that there were a lot of new members of the community, and asked what contact was being made with them. They had been visited and given copies of the Parish Plan. They will also receive the newsletter.

Cllr. Stone has heard from Jenny Newby that she has a footpath map. However, it appears not to be correct.

Cllr. Stone also said that Sandie was keen to restart the Saturday morning stall. She will discuss with the Pub, and also find out if using the Parish Room would be appropriate. It was commented that the stall needed to have a consistent supply of items.

The Clerk has heard that Severn Trent are planning to upgrade the sewage pumping station and replace the pipe to Upton Magna in April, which should stop the burst pipes occurring.

 

70/2012: Declaration of Interest:

Cllr. Stone declared an interest in a barn extension at her farm. However, comment from the Parish Council was not required.

Cllr. Stone had written to the Parish Council on behalf of all the Councillors, requesting dispensation from the Council for the need to declare an interest by all landowners on the Council in setting the Precept. This was approved unanimously.

 

71/2012: Approval of the Minutes of 31st October 2012:

Resolved: To accept these as a correct record. They were signed by the Chairman.

 

 

 

Page one

72/2012: Finance:

A VAT refund of £740, and Gift Aid of £82 have been received for the Village Green fund. The Village Green fund is healthy.

A roving microphone has been purchased for £393 from the Jubilee fund.

Approval was given to pay for room hire, Clerk’s pay and tax

It was agreed to keep the Precept at £5,000 for another year.

If there is an election, the cost to the Parish will not exceed £2 per elector (approx £360). Even if no election takes place, there could be a charge for administration of £100.

There is still £545 in the Jubilee fund and Pride of Shropshire money some of which could act as ‘matched funding’ in an application to the LJC, for replacing the Parish Room handrails.

WITHINGTON PARISH COUNCIL












FINANCIAL STATEMENT












9th January, 2013












Parish Council/P3/Jubilee


Village Green

 




 


 




 

Brought Forward from 31/10/2012


£2,676.62


Brought Forward from 31/10/2012


£1,446.33

 




 


 




 

Receipts




£740.06


Receipts




£828.29

 

VAT Refund


£740.06

 


 

Friends of the Green

£33.00

 

 




 


 

Gift Aid - Tax Reclaim & Interest

£82.23

 

 




 


 

VAT Refund - Tranfer from PC

£713.06

 

 




 


 




 

 




 


 




 

Payments Approved - 31/10/2012



£199.25


Payments Approved - 31/10/2012



£0.00

 

Room Hire (30/10 & 31/10)

£14.00

 


 

None


£0.00

 

 

Clerk's Salary - Q3

£148.20

 


 




 

 

Tax on Clerk's Salary

£37.05

 


 




 

 




 


 




 

 




 


 




 

 




 


 




 

 




 


 




 

Payments made since 31/10/2012 for approval


 


Payments made since 31/10/2012 for approval


 

 

VAT Refund - Transfer to Village Green

£713.06


 

Small Lotteries Licence


£20.00

 




 


 




 

 




 


 




 

 




 


 




 

 




 


 




 

Balance Carried Forward to 09/01/2013

 

£2,504.37


Balance Carried Forward to 31/10/2012

 

£2,254.62

 




 


 




 

Payments approved - 09/01/2013



 


Payments approved - 09/01/2013



 

 

Salop Music Centre


£393.75


 

None



 

 

Room Hire (09/01 - Parish Council)

£9.00


 




 

 

Clerk's Salary - Q4


£148.20


 




 

 

Tax on Clerk's Salary - Q4


£37.05


 




 

 




 


 




 

Authorisation to pay the following if within budget amount:

 


Authorisation to pay the following if within budget amount:

 

 

CPRE Membership


 


 

Fuel for Lawn Mower


 

 




 


 

Repairs to Lawn Mower


 

 




 


 




 

 

 

 

 

 


 

 

 

 

 

 

 

Page two

73/2012:Cats:

Maisie Jones now has a cat flap, and 3 of 5 cats chipped

.

74/2012: Planning:

The application for the affordable house next to Sunnyside Farm was approved subject to section 106 agreement.

 

75/2012: Allscott Sugar Factory Site:

The meeting at Allscott was not a consultation, but a discussion about possibilities.

It was denied that 500 houses might be built there. Particular concerns are increased traffic through the lanes, and the poor general access because of the various railway bridges.

Representatives of Rodington and Wrockwardine Parish Councils are to be invited to the next PC meeting.

 

76/2012: Village Green Committee:

It has continued to be very wet, with a lot of surface water around the ponds.

Those involved with illuminating the Christmas tree were thanked.

 

77/2012: Neighbourhood Watch:

Nothing to report.

 

78/2012: Road Issues:

Drainage systems have been overwhelmed by the amount of water. The broken up road towards Parks Farm will be repaired when it is dryer. Heavy trucks bound for CJ Wildbird Foods have been following their satnavs and entering the Village to turn round, causing damage. Discussions are taking place with the traffic engineers at Shropshire Council about what action can be taken to stop this happening.

 

79/2012: Correspondence:

None.

 

80/2012: Reports on Meetings:

None.

 

81/2012: Forthcoming Meetings:

Cllr. Stone is attending a meeting on policy on affordable homes.

The next LJC meeting is on 7th March, with the planning meeting for it on 7th February

 

82 /2012: Date of next Parish Council meeting:

The next Parish Council meeting will be on 6th March 2013

The meeting was declared closed at 9.01pm.

 

Minutes Confirmed as correct

 

...................................................

Chairman

6th March 2013

                                                                                                               

                                                                       

 

 

                                                                        Page three

                                                                                   

Withington Parish Council Minutes, 5th October 2011

posted 5 Nov 2011, 05:51 by Nick Maton-Williams

 

Draft minutes subject to confirmation    
                    
Meeting held on Wednesday, 5th October 2011 at 7.30 pm in the Parish Room.
Present: Councillors Lesley Stone (Chairman), Shirley Davies, Alan Williams Ron Lucas and Phil Heath. Tom Taylor (Parish Clerk). Mathew Mead from Shropshire Council and 5 members of the public.

 

35/2011: Welcome:

Cllr. Stone welcomed everyone, particularly Mathew Mead

 

36/2011: Apologies:

None

 

37/2011:  Public Forum:

  • There have been some expressions of interest in an oil purchase scheme. This was originally suggested at the LJC meeting. It may be worth joining up with Upton Magna and Rodington. Deliveries could be 4 times per year. The Clerk offered to co-ordinate the arrangements.
  • Cllr. Lucas reported that some people had stopped attending PC meetings because of difficulties in hearing what was being said. A hearing aid loop, or use of the proposed Public Address system were suggested.

· E.on has given a second kit for use in power cuts. (analogue phone, wind-up charger for mobiles, torch etc). It was agreed that one could be kept in the Parish Room. This can be discussed at the emergency plan meeting in a month.

  • Mathew Mead reported that the new National Framework for Planning is likely to have little effect in Shropshire, as the County has its own proposals in the SAMDev document. There will also be more emphasis on Parish Plans.
  • The Localism Bill will ask Councils to register local assets, which can then be given protection

Eg Pub, Village Green, Canal, Church, Parish Room. The owner’s permission is not required, and 6 months grace will be given before any sale can go ahead.

  • Shropshire Council is freezing Council Tax, but this does not apply to Parish Precepts.
  • Parish Plans should be re-visited after 5 years, and re-done if any significant changes. It may be that only a short questionnaire with publicity will be necessary.

  

38/2011: Declaration of Interest:

None.

 

39/2011: Approval of the Minutes of 27th July 2011:

Resolved: To accept these as a correct record. They were signed by the Chairman

 

40/2011:Finance:

 WITHINGTON PARISH COUNCIL

FINANCIAL STATEMENT

5th October, 2011

Parish Council/P3

Village Green

 

 

 

 

Brought Forward

£3,816.64

Brought Forward

£2,982.84

 

 

 

 

Receipts

£0.00

Receipts

£0.00

 

 

 

 

 

 

 

 

Payments Approved - 27/07/2011

£409.50

Payments Approved - 27/07/2011

£0.00

 

Room Hire (27/07)

£9.00

 

 

 

 

Community Council of Shropshire

£30.00

 

 

 

 

T. Taylor - Clerk's Salary

£296.40

 

 

 

 

HMRC - Tax on Clerk's Salary

£74.10

 

 

 

 

 

 

 

 

 

 

 

Balance - 27/07/2011

 

£3,407.14

Balance - 27/07/2011

 

£2,982.84

 

 

 

 

Receipts since 27/07/2011

 

Receipts since 27/07/2011

 

 

Interest

£0.15

 

Friends of the Green

£208.00

 

 

 

Gift Aid Repayment from HMRC

£240.97

 

 

 

 

Payments since to 27/07/2011

 

Payments since 27/07/2011

 

 

Mazars - Audit Fee

£162.00

 

 

 

Shropshire Council - Insurance

£321.58

 

 

 

 

 

 

 

 

 

 

Balance Carried Forward too 05/10/2011

£2,923.71

Balance Carried Forward to 05/10/2011

£3,431.81

 

 

 

 

Payments approved - 05/10/2011

 

Payments approved - 05/10/2011

 

 

Room Hire (05/10)

£9.00

 

T. Taylor - Tables, Lighting & Oak Bench

£1,093.89

 

R. Lucas (Fireworks)

£100.00

 

A. Williams - Lawn Mower Insurance

£127.12

 

 

 

 

Authorisation to pay the following if within budget amount:

 

 

 

Clerks' Salary (March 2012)

 

 

 

 

CPRE Subscription

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All payments were approved.

 

41/2011: Village Green:

There was a work party on 6th August, when the remaining gravel was spread, the path weeded, and strimming and some hedge-cutting carried out. The whole area has now had weedkiller applied, and all the hedges cut. A new bench has been ordered, and an application made to the LJC for a public address system. Concern was expressed about the survival of the recently planted hedging and trees because of the prolonged dry spell. No action is being taken about a cat area, as activity seems to have diminished.

 

42/2011: Tree Warden:

The ‘Big Tree Plant’ is only being made available in Shrewsbury. The Community Tree Scheme is running until December 2nd.  The two cherry trees opposite the Pub are dead or dying. The adjacent owners are to be contacted to confirm that they want them removed. The land registry is to be checked to see if they are on private or council land.

Cllr Davies said there is a problem with vehicles getting past the weeping willow tree at the entrance to Sunnyfields and Woodlands Close. She is concerned that the refuse collection may be stopped.

There was also comment about a prominent tree on the double bend catching high vehicles.

 

43/2011: Neighbourhood Watch:

Nothing to report in Withington.

PACT say that there is an increasing drug problem in Rodington

 

44/2011: Emergency Plan:

A training meeting for Councillors has been arranged for 9th November.

 

45/2011: Community Transport:

Community transport is being used. There is a review soon.

 

46/2011: Road Issues:

More potholes have been filled in the Parish, and the area outside the Parish Room tarmacced. The roads dept has been thanked. The lost drain cover at the border with Rodington Heath has now got a cone over it and an arrow on the road. Cllr Heath asked if cleaning could be extended further up Caernarvon Lane. There have been complaints of wasps nests on the verges, but these may have been dealt with.

 

47/2011: Correspondence:

A letter had been received concerning the residential status of a Parishioner for affordable housing. The Council confirmed that the criteria were satisfied.

Cllr Heath requested that he have a marquee on the Village Green for a wedding on 27th July 2012. There has been a precedent for this event. It was pointed out that this is a public area. Cllr Heath is to ensure that he has an entertainment licence, insurance, inform local residents, and send a letter to the Parish Council confirming that the Council has no liability in connection with the wedding.

Cllr Lucas asked if the Council would contribute to the cost of fireworks for November 5th. It was agreed to pay £100.

A letter had been received from Mr Ian Griffiths confirming that the footpaths across his fields were now clear.

 

48/2011:Reports on meetings:

None

 

49/2011: Forthcoming Meetings:

The Chairman is hoping to attend a meeting on ‘Wellbeing’

Emergency Planning Meeting.

 

50/2011: Date of next Parish Council meeting:

Wednesday January 4th 2012.

.

The meeting was declared closed at 8.46pm

 

 

.................................................................................Minutes confirmed as correct.

Chairman                                                                  4th January 2012         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page four

 

 

Minutes of Withington Parish Council 27th July 2011

posted 7 Aug 2011, 08:14 by Nick Maton-Williams   [ updated 7 Aug 2011, 08:22 ]

Draft Minutes subject to Confirmation

Meeting held on Wednesday, 27th July 2011 at 7.30 pm in the Parish Room.

Present: Councillors Lesley Stone (Chairman), Shirley Davies, Alan Williams and Ron Lucas. Shropshire Councillor John Everall. Tom Taylor (Parish Clerk) and 7 members of the public.

 

15/2011: Welcome:

Cllr. Stone welcomed everyone, particularly Dave Roberts, Environmental Enforcement Officer, and Jane Salisbury, Dog Warden, from Shropshire Council

 

16/2011: Apologies:

Cllr. Phil Heath. Martin Timmis.

 

17/2011: Attendance of Environmental Enforcement Officer and Dog Warden:

Dave Roberts outlined his role, which included CCTV and Parking. Training is available on environmental problems, and fixed penalty notices (£80) for dog fouling can be sent by post.

Jane Salisbury said her main role was collecting strays, (such as a recent case in Withington) which are rehoused. She also enforces keeping dogs out of children’s play areas, can ask for dogs to be on leads in recreational areas, enforcing dog fouling rules, and ensuring that dogs are kept on leads on public highways. Private property is not covered, but fines can be given for not keeping dogs under control. She will put up notices in the village.

 

18/2011: Public Forum:

There was a discussion about bottles and cans being left by the bench on the Village Green. The footballers are to be asked to use the bin. Consideration will be given to having a bin on the Green, but the problem then will be getting it emptied.

 

19/2011: Declaration of interests:

None.

 

20/2011: Approval of the Minutes of 12th January 2011:

Resolved: To accept these as a correct record. They were signed by the Chairman.

                                                                                    Page one

21/2011:Finance:

WITHINGTON PARISH COUNCIL










FINANCIAL STATEMENT










27th July, 2011










Parish Council/P3


Village Green










Brought Forward from11/05/2011


£6,676.22


Brought Forward from 11/05/2011


£3,129.91










Receipts



£0.00


Receipts



£573.73







Veolia Grant

£573.73











Payments Approved - 11/05/2011


£4,513.48


Payments Approved -11/05/2011


£1,714.91


Room Hire (11/05)

£9.00




T. Taylor (Marquee, Gazebo, sundries)

£1,244.21



ALC Membership

£105.69




R. Lucas (sundry materials)

£11.57



ALC Training

£20.00




J. Mead (raffle tickets)

£56.95



Shropshire Council Loan

£4,310.00




D. Hillaby (BBQ & gas)

£232.18



K. Douglass (internal Audit)

£20.00




T.Taylor (Raffle Prize)

£170.00



J. Newby (Parish Paths)

£48.79

























Balance - 11/05/2011

 

£2,162.74


Balance - 11/05/2011

 

£1,988.73










Receipts since 11/05/2011




Receipts - since 11/05/2011




VAT Refund


£1,734.05



Friends of the Green


£12.00







Funday Proceeds


£401.80

Payments since to 11/05/2011





Pride of Shropshire


£500.00


Transfer VAT Refund to VG


80.15



Transfer of VAT Refund from PC


£80.15







Interest


£0.16










Balance Carried Forward from 27/07/2011

 

£3,816.64


Balance Carried Forward from 27/07/2011

 

£2,982.84










Payments approved - 27/07/2011




Payments approved - 27/07/2011




Room Hire (27/07)


£9.00



None




Community Council of Shropshire


£30.00







T. Taylor - Clerk's Salary


£296.40







HMRC - Tax on Clerk's Salary


£74.10















Authorisation to pay the following if within budget amount:








Clerks' Salary (March 2012)









SABC Group Insurance









CPRE Subscription









External Audit Fees

















Payments approved.

 

Page two

 

22/2011: Pride of Shropshire Award:

The Chairman thanked Jon Scutt and all those involved in achieving the award for the Village. There was a discussion about what to do with the £500 awarded. It was agreed that a Public Address system would be useful, but that an application be made to the LJC for matched funding.

 

23/2011: Review of Parish Plan:

 

  • Church: The grass cutting continues every two weeks on Wednesday evenings.
  • Footpaths: Jenny and Tony Newby have already replaced a stile and 3 steps. A further stile and steps are to be done soon. The Chairman thanked them for their efforts. There is an issue over two paths which have crops growing on them. The Clerk to write to the farmer. The definitive plan showing diversion of the footpath at Barker’s Square was available for inspection.
  • Hare and Hounds: The Pub is doing well
  • Canal:  Bernie Jones is now Chairman of the Canal Trust. Progress is being made at Norbury, and in Newport, and on purchase of the canal bed in Shrewsbury.

 

24/2011: Village Green:

Weedkilling on the Green is about to take place. There is a work party on Saturday 6th August

 

25/2011: Tree Warden:

The Community Tree scheme is running again, applications by 2nd December, collection 4th Feb 2012. For full details contact Alan Stone (709105)

There is also a ‘Big Tree Plant’ for larger trees in streets and public places.

                                                                       

26/2011: Neighbourhood Watch:

There have been reports of cars driving fast along the back lanes.

There have also been thefts from unlocked cars and sheds in Upton Magna.

 

27/2011: Planning:

There had been an application for development at New House Farm on Drury Lane. There had been no objections locally, and the application had been approved by the planning dept. The plans were available for inspection.

 

28/2011: Emergency Plan:

Martin Timmis is to arrange training in the next month or so.

 

29/2011: Community Transport:

The ‘Dial a Ride’ Scheme can now take people to Shrewsbury High Street or the Hospital. You need to register first, then can phone to arrange a time to be picked up. The cost is £3 return for adults, free with bus pass. A successful trip was arranged on Monday. If this service is not used, it is very likely to come to an end.

 

30/2011: Road Issues:

Potholes have been filled between the village and Rodington. Although they look rough, they have been done with a roadmaster machine, so should last. Further work is to be done, particularly at the Parish Room entrance. Telford and Wrekin have made a good job of repairs in Walcot.

                                                                                    Page three

31/2011: Correspondence:

An email had been received from Leiston-cum-Sizewell Council, seeking support for a proposal that planning guidance to major developers, to

1) Attend a council meeting to answer questions about their planning application, if the council wishes, and

2) Provide resources (if councils wish) to enable councils to assess their applications – which may be over 1,000 pages long – based on a professional critique of their evidence.

This proposal was approved.

A letter from Shropshire Council about meetings arranged to discuss changes to the way adult social care services are provided. Details are on the notice board.

A letter from Shropshire Council notifying us that they are reviewing the provision of polling places, asking for comments on the existing arrangements, and suggested amendments.

 

32/2011:Reports on meetings:

The Chairman and Clerk attended a meeting on ‘Localism’ This raised as many questions as it answered, and a lot of it appeared to be related to saving money. However, there may be possibilities which can be kept under review in the future.

The LJC reported that new speed limits are now in place on the road to Haughmond Hill.

Montford Bridge has a successful scheme for co-operative buying of domestic heating oil. This is to be taken forward locally.

 

33/2011: Forthcoming Meetings:

none

 

82/2010: Date of next Parish Council meeting:

Wednesday 5th October.

The meeting was declared closed at 9.07pm

 

 

.................................................................................Minutes confirmed as correct.

Chairman                                                                 5th October 2011  

 

 

Minutes of the Annual General Meeting 11th May 2011

posted 16 Jun 2011, 08:58 by Thomas Taylor   [ updated 29 Jul 2011, 04:03 by Unknown user ]

(Draft Minutes subject to Confirmation)

Minutes of the Annual General Meeting of Withington Parish Council held on Wednesday May 11th 2011 at 8.00pm in the Parish Room.

 

Present: Councillors Ron Lucas, Shirley Davies, Alan Williams, Lesley Stone, Phil Heath.

Tom Taylor (Clerk)

11 members of the public

 

01/2011 Councillor Ron Lucas welcomed everyone to the meeting. He said that he had only been prepared to act as Chairman for one year, and was therefore standing down. He thanked the Clerk for his support.

 

02/2011 Election of Chairman:

Councillor Lesley Stone was proposed by Cllr. Ron Lucas, seconded by Cllr. Alan Williams. No other proposals. She signed the declaration of acceptance of office.

She thanked her predecessors for their excellent work for the Council.

 

03/2011 Apologies:

Shropshire Councillor John Everall. John and Brenda Scutt. Bernie Jones.

 

04/2011: Declaration of interests:

There were no declarations of interests.

 

05/2011: Election of Vice Chair:

Cllr. Shirley Davies was elected unopposed.

 

06/2011: Election of Treasurer:

Cllr. Alan Williams was elected unopposed as Responsible Financial Officer.

 

07/2011: Approval of the Minutes of the AGM of May 26th 2010:

Resolved:

To accept these as a correct record with the addition of Tony Newby reporting in the Footpaths section. They were then signed by the Chairman.

 

08/2011: Financial Officer's Report:

The accounts for 2010-2011 have successfully passed the internal audit, and the Annual Return was signed by the Chairman and the Clerk.

 

Parish Council Account

Balance brought forward from 2010/11 of £3,978.66.

Precept reduced from £6,900 to £6000.

Further repayment of loan to Shropshire Council – Balance carried forward of £44,000.

Council has not claimed reimbursement of any expenses

Legal costs of £890.25 were incurred in the transfer ownership of the access by the Hare & Hounds.

Other than SALC membership (over by 4.1%) all other expenditure was within budget.

Balance carried forward to 2011/12 of £1,676.22

 

 

 

 

                                                                                                            Page one

 

Village Green Account

Balance brought forward of £1,149.13

Grant income received from Veolia of £8,502 funding development works on the Green for footpath, entrances and trees in the main. A further grant of £294 was received for a new kissing gate.

Grant income from Shropshire Council Local Joint Committee of £2,264.88 for the purchase of marquees, gazebo, barbeque, picnic bench etc – to be purchased in 2011/12.

Further works costing £152.75 were done on the seasonal pool to divide the pool with a grassed “bridge” area

Sunday Funday raised £479.73 (happening again on 22 May)

The cricket tournament raised £66.92

Friends of the Green raised £248 and there was a legacy donation of £59

Major repairs were performed on the lawn mower of £435

Balance carried forward to 2011/12 of £3,303.03

 

2011/12

For 2011/12 the precept was again reduced, this time to £5,000. A reduction of over 16%.

One of only 11 parish/town councils to reduce precept in 2011/12

This is an average for band D of £50.05 – approx £1 per week Withington is not the highest per household precept in Shropshire – beaten by Quatt Malvern.

 

WITHINGTON PARISH COUNCIL












FINANCIAL STATEMENT












11th May, 2011























Parish Council/P3


Village Green












Brought Forward from 12/01/2011

£1,721.40


Brought Forward from 12/01/2011

£3,360.13












Receipts - since 12/01/2011


£0.00


Receipts - since 12/01/2011


£4.00








Friends of the Green

£4.00













Payments Approved - 02/03/2011

£45.18


Payments Approved - 02/03/2011

£61.10


Room Hire (02/03)

£9.00




J.O.Nicklin (Fuel)

£61.10



Nick Williams (web site)

£7.18









CPRE (paid 02/02/11)

£29.00



















Balance - 02/03/2011

 

 

£1,676.22


Balance - 02/03/2011

 

 

£3,303.03












Receipts - up to 11/05/2011




Receipts - up to 11/05/2011




Precept



£5,000.00



Friends of the Green


£4.00


















Payments Approved - 11/05/2011









B. Lucas (Weed spray) - paid

£59.52








L. Johnson (Roll field) - paid

£30.00








T. Taylor (brass plaque) - paid

£87.60












Balance Carried Forward from 11/05/2011

£6,676.22


Balance Carried Forward from 11/05/2011

£3,129.91





Page two







Payments to be approved - 11/05/2011



Receipts received but not banked - 11/05/2011


Room Hire (11/05)


£9.00



Veolia Grant


£573.73


ALC Membership


£105.69








ALC Training


£20.00


Payments to be approved - 11/05/2011



Shropshire Council Loan

£4,310.00



T. Taylor (Marquee, Gazebo, sundries)

£1,244.21


K. Douglass (internal Audit)

£20.00



R. Lucas (sundry materials)

£11.57


J. Newby (Parish Paths)

£48.79



J. Mead (raffle tickets)

£56.95








D. Hillaby (BBQ & gas)

£232.18

Authorisation to pay the following if within budget amount:






Clerks' Salary (Sept 2011)









Clerks' Salary (March 2012)









SABC Group Insurance









CPRE Subscription










External Audit Fees









 

Resolved: To approve the above payments

 

WITHINGTON PARISH COUNCIL









CONSOLIDATED STATEMENT OF INCOME & EXPENDITURE - 2010/11









31st March, 2011









Income









Balance Brought Forward







Parish Council



£3,978.66





Village Green



£1,149.13






Total Brought Forward

£5,127.79












Receipts









Parish Council



£6,303.14





Village Green



£11,752.67






Total Receipts

£18,055.81



















Expenditure








Payments









Parish Council




£16,930.22




Village Green




£1,274.13





Total Payments


£18,204.35


















Cash In Bank - Carried Forward








Parish Council




£1,676.22




Village Green




£3,303.03





Total Cash



£4,979.25





















TOTALS


£23,183.60

£23,183.60










                                                                        Page three

                       

09/2011: Appointment of Representative to the Local Joint Committee:

Resolved: To appoint Cllr. Shirley Davies as representative to the Loton and Tern LJC,

 

10/2011: Increase of size of Village Green Committee:

Cllr Lucas asked that the Committee be increased to 9. It was sometimes difficult to get a quorum, and it would be good to have people who were ‘active’, such as Vicky Timmis and Phil Heath. It was agreed to allow this, the quorum to stay at 4, with one being a Parish Councillor.

 

11/2011: SAMDev (Site Allocation and Management of Development)

The Council has already said there should be no development, and it is not clear what advantages there would be to joining in a cluster with Upton Magna and Uffington. Shropshire Council wants a response by the end of the month. It was agreed to stick with the Parish Plan, which said minimal development. The Clerk to write, and suggest a representative come to a future meeting if it was thought helpful.

 

12/2011: Dog Fouling

This followed an article in the Parish Pump offering training. It was not clear what was involved, and suggested that Dave Roberts, the manager, might like to talk to us.

 

 

13/2011 The date for the 2012 Parish AGM is Wednesday 9th May at 8.00 p.m. in the Parish Room.

 

14/2011 The next Parish Council meeting is to be held on Wednesday, 27th July 2011 at 7.30 p.m. in the Parish Room.

 

 

…….………………………………………Minutes confirmed as correct 9th May 2012

Chairman

Minutes of the Annual Village Meeting 2011

posted 16 Jun 2011, 08:55 by Thomas Taylor   [ updated 16 Jun 2011, 08:58 ]

(draft minutes subject to confirmation)

Minutes of the Annual Village Meeting held on May 11th 2011

The Parish Room, Withington, at 7.30pm.

 

 

83/2010 Present: Councillors R Lucas (Chairman), A Williams, S Davies, L Stone, P Heath

                              T Taylor (Clerk) 9 residents

 

84/2010 ApologiesShropshire Councillor J Everall, Jon and Brenda Scutt, Bernie Jones

 

85/2010 Welcome: The chairman welcomed everyone, explained the events of the evening, and the agenda.

 

86/2010Minutes:  The Minutes of the 2010 AVM were accepted as a correct record.

 

87/2010 Chairman’s Report: that it had been a good year, apart from the sadness of Peter Davies’ death. Without his tireless work the village Green would not have happened, and a plaque is to be unveiled on the Green at the Funday.

During the year Phil Heath was co-opted as a member of the Council, and he has attended training courses. Thanks to him for coming forward.

The Village Green is now officially completed, with trees and wet area, as was approved by the Village, and it is up to the village what happens next. It now looks fantastic, and it is hoped that the standard will be maintained.

The Local Joint Committee seemed of doubtful benefit at first, Councillor Shirley Davies has been our representative, and done well, with a grant for marquees, gazebos, picnic bench, tables, barbecue, and benches.

The Veolia Environmental Trust has helped fund the Village Green and the Parish Room, where there are now two new toilets. It is hoped that the tarmac will be extended to the Parish Room walls in the next few weeks.

Nick Williams has set up the Withington Website which is fantastic, and very good for announcements. There are some lovely old photos of the village.

The Shropshire Charter was signed after much hard work, but has now been abandoned by Shropshire Council.

The Parish Precept was increased to help fund the Village Green, but has been reduced again, by £1000 this year, and it is hoped that this will continue. The Village Green is now self-funding. Encourage attendance at the Funday to continue this.

Planning applications during the year include Barker’s Square, where a new house is now being built; an extension at Glenvyl; conversion work at the Gatehouse, and restoration at the Shrubbery.

The future of the Sugar Factory site is of concern, with rumours of what might happen there up to 350 houses possibly, though nothing has been approved. The Parish Council has contacts with Telford and Wrekin planners, and with Wrockwardine Parish Council. It is not known if the site has actually been sold.

The Localism Bill is on the way, and it may be that more activities will be passed to Parish Councils. However, nothing has come through yet.

The SAMDev (Site Allocation and Management of Development) document was discussed, and decided that Withington should have no significant development. Pressure is being brought to put us in a group with Upton Magna and Uffington.

 

Page one

 

 

 

88/2010 Public Forum:

Derek Hillaby asked whether our LJC was being combined with Shrewsbury ones. This is not happening, but there will only be 2 meetings per year, and the sum of money available has been halved.

Alan Stone (Tree warden) expressed concern about a dead tree. The situation has been discussed with the owner, and it is being inspected by the Council.

The electricity board is also going the rounds cutting back on trees.

Derek Hillaby asked about the situation on the transformer proposal and the Village Green. There was a meeting with E.on, and the present thinking is that the best place is on the wide verge, on Caernarvon Lane, opposite Marford and Rosedale. It is for E.on to communicate with those affected, but any change may not happen until 2012 or 2013.

Cllr. Shirley Davies thanked the Chairman for his comments about Peter Davies. She has also heard from Mary McPherson, who said that the Village Green has become a great asset.

 

89/2010:Date of next annual village meeting: 9th May 2012 at 7.30 pm in the Parish Room

 

Minutes confirmed as correct

 

Signed..................................................                       9th May 2012

Chairman

Parish Council Minutes 2nd March 2011

posted 16 Jun 2011, 08:41 by Thomas Taylor

                                         (Draft Minutes subject to Confirmation)

  Withington Parish Council

                    Minutes

           Meeting held on Wednesday, 2nd March 2011 at 7.30 pm in the Parish Room.

 

Present: Councillors Ron Lucas (Chairman), Alan Williams, Lesley Stone and Phil Heath; Tom Taylor (Clerk), and 3 members of the public.

 

66/2010 Welcome:

Cllr. Lucas welcomed everyone.

 

67/2010 Apologies:

Shropshire Councillor John Everall. Cllr Shirley Davies. PC Ray Foster. Martin Timmis

 

68/2010 Public Forum:

No issues raised.

 

69/2010 Declaration of interests:

Cllr. Lesley Stone declared an interest in Footpaths.

 

70/2010: Approval of the Minutes of 12th January 2011:

Resolved: To accept these as a correct record. They were signed by the Chairman.

 

71/2010: Planning:

There had been a planning application for a new house at 3-4 Barker’s Square. The Chairman had discussed this with the immediate neighbours. Concern was expressed that the diversion of the footpath would change the line across the field behind the property. The path must remain open.

 

72/2010: Review of Parish Plan:

 

  • Church: There is a day of prayer on Friday. Work has been done in the belfry to clear birds’ nests, put up new protective netting, and new bell ropes.
  • Parish Room: There had been a painting party in the new extension. There are to be two ‘Flicks in the Sticks’ in the near future. The final instalment of the Veolia Grant has been paid. The Chairman congratulated Jon Scutt for all that has been achieved.
  • Footpaths: no report
  • Hare and Hounds: The Pub is doing OK, particularly Friday evening, though not Saturday. There may be the ‘Big Screen’ for the Royal Wedding.
  • Canal: The AGM is on Saturday 26th March, with a walk to the Trench arm and Guillotine locks at 9.30. The Norbury canal festival on the weekend 30th April/1st May. the canal has the right to re-purchase land originally sold.
  • Archery: No report

 

73/2010: Village Green:

There had been a work party at the end of January, when trees were planted, more hedging, and gravel spread on the path. The Funday will take place on Sunday 22nd May. There is to be a memorial set up for Peter Davies. The issue of Cat fouling was raised again, and a suggestion of a shrub bed in the north west corner seemed to be a good approach

.

                                                                        Page one

 

 

74/2010: Withington Website:

It was agreed that advertising could appear on the website, at a charge of £20 per year, to be approved by the website committee. There could also be a ‘Trusted Tradesman’ section.

 

75/2010: Financial Officer's Report:

WITHINGTON PARISH COUNCIL














FINANCIAL STATEMENT














2nd March, 2011






































Parish Council/P3


Village Green














Brought Forward from 18/11/2010

£2,120.70


Brought Forward from 18/11/2010

£3,247.05














Receipts




£0.20


Receipts




£0.00



Interest


£0.20




Friends of the Green


£54.00









Interest



£0.08









Legacy - J. Dickinson

£59.00


















































Payments Approved - 12/01/2011

£399.50


Payments Approved - 12/01/2011

£0.00



Shropshire Council

£20.00










T.Taylor


£370.50










Room Hire (12/01)

£9.00





































































Balance - 12/01/2011

 

 

£1,721.40


Balance - 12/01/2011

 

 

£3,360.13














Payments Approved - 02/03/2011



Payments Approved - 02/03/2011




Room Hire (02/03)


£9.00



J.O.Nicklin (Fuel)


£61.10



Nick Williams (web site)

£7.18









CPRE (paid 02/02/11)

£29.00




















Balance Carried Forward from 02/03/2011

£1,676.22


Balance Carried Forward from 02/03/2011

£3,299.03














 

76/2010: Neighbourhood Watch:

Nothing to report.

 

77/2010: Emergency Plan:

A discussion on a training session to be delayed until the next meeting, as Martin Timmis is working.

 

 

 

 

                                                                        Page two

 

78/2010: Road Issues:

Further grit bins have been requested, and the Hunkington flood is awaiting resolution. Cllr. Heath requested the grass and mud on Caernarvon Lane be removed. A pothole has appeaered just on the approach to the bridge at Walcot Mill. The amount of rubbish on the roads was noted.

 

79/2010: Correspondence:

None.

 

80/2010:Reports on meetings:

Cllr. Stone reported on the recent LJC meeting. The annual amount available for distribution is being reduced to £17,000, with a maximum grant of £2,000.  Meetings to be reduced to 2 per year. The County budget is reduced by £30million. Parish Councils may be asked to provide more services. There was a suggestion for a group village oil purchase scheme.

 

81/2010: Forthcoming Meetings:

Cllr. Stone is to attend the Emergency Planning meeting on 11th April.

The next LJC is 7th July.

 

82/2010: Date of next Parish Council meeting:

The clerk suggested that the Annual Village Meeting could be held on the same evening as the Annual General Meeting, which was approved. This will take place on Wednesday 11th May. There will be no meeting in April.

The meeting was declared closed at 8.55pm

 

 

.................................................................................Minutes confirmed as correct.

Chairman

Withington Parish Council Minutes, 12th January 2011

posted 15 Feb 2011, 08:15 by Thomas Taylor   [ updated 18 Feb 2011, 11:11 by Nick Maton-Williams ]

Meeting held on Wednesday 12th January 2011, at 7.30 pm in the Parish Room.

(Draft Minutes subject to confirmation) 

Present: Councillors Ron Lucas (Chairman), Shirley Davies, Alan Williams, Lesley Stone and Phil Heath; Tom Taylor (Clerk), PC Ray Foster and 8 members of the public.

 

49/2010 Welcome:

Cllr. Lucas welcomed everyone.

 

50/2010 Apologies:

Shropshire Councillor John Everall. Steve Carver.

 

51/2010 Public Forum:

It was commented that there are to be 2 power outages for some residents on consecutive Tuesdays, while tree work is carried out. The clerk said that he had had further discussions with E.on about the power supply in Caernarvon Lane, and was waiting for their reply about the use of the grassy area where the gas box is sited, for siting a transformer.

Bernie Jones introduced our LPO, PC Ray Foster

Cllr Stone asked if there was any interest in a celebration at the time of the Royal wedding on 29th April. A lot of people were going to be away then. The Church was not planning anything. The Council decided that they would not sponsor an event, but would support any arranged by another group.

Alan Stone reported that the tree protection order at Glenvyl is only while the building work is going on.

 

 52/2010 Declaration of interests:

None

 

53/2010: Approval of the Minutes of 18th November 2010:

Resolved: To accept these as a correct record. They were signed by the Chairman.

 

54/2010: Neighbourhood Watch:

PC Ray Foster said that we lived in a low crime area, and there was little to report. 3 drain covers had recently been stolen in Upton Magna. He advised that central heating oil was being stolen from farm and domestic tanks. He asked people to register identifiable property on a new website, (www.immobilise.com) and provided a poster for the notice board.

 

55/2010: Planning:

The planning applications for the Shrubbery, Gatehouse, and Glenvyl have been approved.

The Clerk has made contact with Rodington and Wrockwardine Parish Councils, who have agreed to have discussions about the Allscott sugar factory site when any planning proposals are made.

The Chairman had talked to Terry Kiernan, a Telford Councillor, who says that the site has been split into two, and they are now on the market.

Cllr Everall has advised that we make our views clear on the Samdev consultation. The clerk to confirm that we want minimal development as in the Parish Plan.

 

                                                                        Page one

 

 

56/2010: Review of Parish Plan:

 

  • Church: Marion Hillaby thanked the PC for their donation to the fireworks. Events agreed for this year – Fete 25th June, Open Gardens 12th June, Bonfire 5th November, Bazaar 3rd December.

de minimus permission is being sought to upgrade the path.

The chairman asked of gravestones can be straightened to make grass cutting easier. The safety of gravestones is checked every year. Further information will be sought.

  • Parish Room: The chairman congratulated the committee on what has been achieved. A painting party is to be held in February. Concern was expressed about the danger of the broken slabs in the gap between the new access and the roadway, and lighting of the access at night.
  • Footpaths: Jenny Newby reported that they have had 2 styles and steps delivered, but are lacking nails.
  • Hare and Hounds: The pub appears to be doing well. The big screen has been used, and it was suggested that it could be used for the Royal Wedding. The lease now only covers the pub building and car park, not the outbuildings or garden.
  • Canal: There has been little recent development; the AGM is on Saturday 26th March, and the Norbury canal festival on the weekend 30th April/1st May
  • Archery: The Chairman had received a letter apologising that the club had not contacted the PC about the club’s application to the LJC. It also thanked the PC’s representative for support in their successful bid.

 

57/2010: Village Green:

The deed of dedication now also protects the access path. The suggestion that we seek ‘Queen Elizabeth II’ field status was considered to be of no advantage.

The Sundorne estate was thanked for again providing the Christmas tree, which was an attractive feature. Dave Pye, Carl and Julie Pavey were also thanked for their involvement

A work party is planned for Saturday 29th January.

 

58/2010: Withington Website:

Bernie Jones introduced the subject. Since the original site had disappeared, Nick Williams has put together a new one using a Google template. This had been viewed by the Councillors, and considered excellent. We need to buy a domain name, such as WithingtonShropshire.com. This will cost £5.98 for 2 years, which was approved unanimously.

 

59/2010: Financial Officer's Report:

We have brought forward £2120.

Payment of the Clerk’s salary, room hire, and gaming licence were approved.

Reappointment of Karen Douglass as auditor was approved.

A discussion took place about the precept for 2011 -2012.

Resolved: To reduce the Precept from £6000 to £5000

 

 

 

 

 

 

                                                                                                Page two

 

WITHINGTON PARISH COUNCIL












FINANCIAL STATEMENT












12th January, 2011


































Parish Council/P3


Village Green












Brought Forward from 28/07/2010

£7,324.68


Brought Forward from28/07/2010

£1,346.72












Receipts



£0.00


Receipts



£0.00


Interest






Friends of the Green


£8.00








LAC Funding


£2,264.86
























































Payments Approved - 18/11/10

£5,203.98


Payments Approved - 18/11/10

£372.53


Shropshire Council

£4,415.00




T.R. Lewis

£152.75



VAT - Transfer to Village Green

£27.36




Rowetts Insurance

£134.49



Donation - Transfer to Village Green

£150.00




T. Taylor (Lock/Sign)

£35.29



Mazars


£182.12




R.A Williams (Fireworks)

£50.00



T. Taylor (Salary)

£370.50









Room Hire (18/11)

£9.00









R.A Williams (Fireworks)

£50.00



















Balance - 18/11/2010

 

£2,120.70


Balance - 18/11/2010

 

£3,247.05












Payments Approved - 12/01/11



Payments Approved - 12/01/11



Shropshire Council


£20.00








T.Taylor



£370.50








Room Hire (12/01)


£9.00


















Balance Carried Forward from 12/01/11

£1,721.20


Balance Carried Forward from 12/01/11

£3,247.05












 

 

 

60/2010: Emergency Plan:

The Chairman will discuss with Martin Timmis re organising a training day.

The Chairman urged residents to check on their neighbours in cold weather.

 

 

 

 

 

 

 

                                                                                                Page three

 

61/2010: Road Issues:

The Clerk reported that the flooding at Hunkington was being investigated. It hides a large pothole, which is causing concern.

Mr Tony Cordery, CEO at CJ Wildbird Foods has sent a letter to all employees, asking them to respect speed limits.

Bollards have now been placed on the corner opposite Parks Farm.

Road sweeping and Gully cleaning take place quarterly. This is to be kept under review.

Other places are to be considered for grit bins, and the Clerk to write to T&W Council about Walcot Bank, which has been dangerously icy.

 

62/2010: Correspondence:

We have received a letter from the Royal British Legion, inviting us to sponsor ‘Poppy Parties’ on the weekend of 12th June. Phil Heath said he would organise a clay pigeon shooting party.

We have also been asked by the Lord Lieutenant to sponsor a party for the Queen’s Diamond Jubilee in 2012.

An invitation to be involved in County Transport planning was declined, as there is no longer a bus service.

 

63/2010:Reports on meetings:

None

 

64/2010: Forthcoming Meetings:

Cllr. Stone is to attend the Planning meeting for the LJC meeting on 20th January, and Cllr. Davies to represent Withington at the LJC meeting in Astley on 3rd February at 7pm.

 

65/2010: Date of next Parish Council meeting:

The next Parish Council meeting will take place on Wednesday 2nd March 2011, at 7.30 in the Parish Room.

 

 

 

 

.................................................................................Minutes confirmed as correct.

Chairman

 

2nd March 2011

 

Withington Parish Council Minutes, 18th November 2010

posted 27 Dec 2010, 04:00 by Nick Maton-Williams   [ updated 6 Jan 2011, 11:20 ]

Meeting held on Thursday 18th November 2010, at 7.30 pm in the Parish Room. 

Present: Councillors Ron Lucas (Chairman), Shirley Davies, Alan Williams, Lesley Stone and Phil Heath; Tom Taylor (Clerk), and 2 members of the public.

33/2010 Welcome:

Cllr Lucas welcomed everyone to the newly refurbished Parish Room.

 

34/2010 Apologies:

Shropshire Councillor John Everall. Bernie Jones.

 

35/2010 Public Forum:

The significance of the tree protection order on the weeping willow at Glenvyl, while an extension was being built, was raised. Alan Stone, tree warden, to investigate.

         Alan Stone also brought up the annual free community tree scheme. He has advertised this on various notice boards, and bids are requested before the end of December.

 

36/2010 Declaration of interests:

Cllrs Lucas and Stone declared an interest in the planning application.

 

37/2010: Approval of the Minutes of 28th July 2010:

Resolved: To accept these as a correct record. They were signed by the Chairman.

 

38/2010: Planning Application: Glenvyl, Sunnyfields:

There were no objections to the planning application. The Clerk mentioned that since the last PC meeting, there had been planning applications for New House Farm, Gate House, Bakehouse Yard, and The Shrubbery. No objections had been raised to any of these.

Concern was expressed that the new lease on the Pub did not include the annexe, grassy area or orchard.

 

39/2010: SAMDev planning document:

(Site Allocation and Management of Development). Intended to control development in the LJC area until 2026. There is a further chance for consultation in the Spring. Upton Magna is an area zoned for possible development, which could affect Withington. Withington is excluded from development, which is in agreement with the Parish Plan. Response to be discussed with Mathew Mead.

Concern also expressed re possible future developments on the Sugar Factory site, and the implications for Withington, particularly increased traffic. The Clerk to liaise with Wrockwardine and Rodington Parishes, with a view to a common action plan.

 

40/2010 Shropshire Charter:

The final version of the Shropshire Charter was approved, and signed by the chairman and the clerk.

 

41/2010 Emergency Plan:

Martin Timmis was thanked for producing the Withington Emergency Plan. This should be an ongoing document, and possibly reviewed annually. The plan was adopted unanimously. The chairman is to discuss the possibility of doing an exercise, and how much information should be sent to neighbouring parishes.                                            
 

42/2010 Financial Officer's Report:

Cllr. Williams said that the accounts for 2009 – 2010 have passed external audit.

 

WITHINGTON PARISH COUNCIL

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL STATEMENT

 

 

 

 

 

 

 

 

 

 

 

18th November 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parish Council/P3

 

Village Green

 

 

 

 

 

 

 

 

 

 

 

Brought Forward from 28/07/2010

£18,245.80

 

Brought Forward from 28/07/2010

£9,610.39

 

 

 

 

 

 

 

 

 

 

 

Receipts

 

 

£302.81

 

Receipts

 

 

£264.28

 

Vat Refund

£152.81

 

 

 

Friends of the Green

£20.00

 

 

Donation (Village Green)

£150.00

 

 

 

Cricket Tournament

£66.92

 

 

 

 

 

 

 

 

Vat transfer from PC

£27.36

 

 

 

 

 

 

 

 

Donation (FOG)

£150.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Payments Approved - 28/07/10

£11,223.73

 

Payments Approved - 28/07/10

£8,527.95

 

Garvey (to T. Taylor)

£9,989.85

 

 

 

R.Lucas

 

£25.95

 

 

Room Hire (14/04 & 26/05)

£18.00

 

 

 

Transfer to PC

£8,502.00

 

 

Hatchers

 

£890.25

 

 

 

 

 

 

 

 

Room Hire (28/07)

£9.00

 

 

 

 

 

 

 

 

Shropshire Council

£316.63

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance - 27/08/2010

 

£7,324.88

 

Balance - 28/072010

 

£1,346.72

 

 

 

 

 

 

 

 

 

 

 

Payments Approved - 18/11/10

 

 

Payments Approved - 18/11/2010

 

 

Shropshire Council

 

£4,415.00

 

 

T.R. Lewis

£152.75

 

 

VAT - Transfer to Village Green

£27.36

 

 

Rowetts Insurance

£134.49

 

 

Donation - Transfer to Village Green

£150.00

 

 

T. Taylor (Lock/Sign)

£35.29

 

 

Mazars

 

 

£182.12

 

 

 

 

 

 

 

 

 

 

 

 

 

R.A Williams (Fireworks)

£50.00

 

 

T. Taylor (Salary)

 

£370.50

 

 

 

 

 

 

 

Room Hire (18/11)

 

£9.00

 

 

 

 

 

 

 

R.A Williams (Fireworks)

£50.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance Carried Forward from 18/11/10

£2,120.90

 

Balance Carried Forward from 18/11/10

£974.19

 

All payments were approved.

It is anticipated that the Parish Council will carry forward approx £1700, and the Village Green £900 into next year. The Precept will need to be approved at the next Council meeting.

  

43/2010 Village Green:

The Deed of Dedication, adding the access to the rest of the Village Green, was approved, and signed by the Chairman.

The grant of £2264 from the LJC has been paid.

A plan showing proposed siting of trees on the Green was displayed, to approval. A work party is proposed for Saturday 11th December.

 

44/2010 Road Issues:

The persistent water on the road at Hunkington, with potholes hidden, was complained about.

Mud on the lane near Villa farm is being caused by vehicles coming from a field of carrots.

The highways dept. had stated that cones on the bend at Parks Farm appeared to have discouraged tractors from exiting the field there.

Cars are still speeding through the village, despite the 30mph signs, particularly around 5pm. A letter to CJ Wildbird Seeds was suggested.

The new grit boxes in the village need to be checked, and grit boxes would be useful on the bends between Parks farm and Walcot Lees.

The Street cleansing survey was discussed, and whether it is relevant to us. To check how often the streets are cleaned, and gullies emptied.

Dog fouling has been complained about, again, and is to be mentioned in a newsletter.

 

45/2010 Correspondence:

A letter received from Bernie Jones, S&N Canal Trust, asking if a letter can be sent to landowners on the line of the canal, ‘via’ the  PC. It was felt that the PC should not be seen as an agent for the Trust. The Chairman to discuss. Possibly to be included in a newsletter in modified form.

A letter from E.on, asking to site a transformer on the north end of the village Green. The Clerk had replied that this was unacceptable, asking if they had considered the layby further up Caernarvon Lane, and whether they would come and discuss matters at a PC meeting.

A letter received from the head of Planning, asking if all communications could be electronic. The Clerk said it would be difficult to manage without one hard copy, particularly when plans were often A1 size.

 

46/2010 Meetings attended:

The recent LJC was attended by several, with a good result in the way of funding. Doubt was expressed as to whether this would continue.

Cllr Heath had attended a meeting about the mobile library service. The age of the vehicles, and drivers, was leading to a reassessment, believed to be ‘a better service at reduced cost’

 

47/2010 Forthcoming Meetings:

The next LJC is on 3rd February, in Astley.

 

48/2010 Date of next Parish Council meeting:

The next Parish Council meeting will take place on Wednesday 12th January 2011, at 7.30 in the Parish Room.

 

 

.................................................................................Minutes confirmed as correct.

Chairman

 

12th January 2011

 

 

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